Academic Conference Management Software for Universities & Research Institutions
Run your entire conference lifecycle—from call for papers and blind peer review to program scheduling and attendee communications—on one platform built for academic rigor.
Running an academic conference shouldn't require a dozen tools
Submissions, reviews, scheduling, and communication are fragmented across disconnected systems—wasting time and risking errors at every step.
Scattered Submissions
Papers arrive via email, Dropbox, and shared folders. Tracking what's been submitted and by whom becomes a guessing game.
Manual Review Coordination
Reviewer assignments live in spreadsheets. Conflicts are missed, deadlines slip, and nobody knows which reviews are done.
Scheduling Chaos
Session scheduling means juggling rooms, time slots, and presenter conflicts across multiple spreadsheets and calendars.
Communication Gaps
Authors, reviewers, and attendees all need timely updates. Manual emails get lost, forgotten, or sent to the wrong people.
Everything you need to run a world-class conference
From the first call for papers to the final session, Colloquiae brings every workflow into a single, connected platform.
Conference Website Builder
Publish a branded, responsive conference site in minutes—no developers needed. Customize themes, sections, and content through an intuitive CMS.
Call for Papers
Define submission types, tracks, and guidelines. Publish your CFP page with deadlines and templates that guide authors through every requirement.
Author Submissions
A structured submission portal with abstract fields, keyword tagging, co-author management, and file uploads. Authors track their status in real time.
Reviewer Assignment
Match reviewers to submissions by expertise and track. Detect conflicts of interest and balance workloads automatically across your review committee.
Blind Peer Review
Double-blind review with structured scoring across originality, methodology, clarity, and contribution. Confidential comments stay separate from author feedback.
Program Scheduling
Drag-and-drop session scheduling with automatic conflict detection for rooms, moderators, and presenters. Publish a printer-friendly program instantly.
Email Notifications
Automated reminders and decision notifications with customizable templates. Authors and reviewers always know what's next—no manual follow-ups needed.
Speaker & Sponsor Management
Manage keynote profiles, speaker bios, and sponsor tiers in one place. Showcase them on your conference site with logos, descriptions, and links.
Institutional Dashboards
Multi-conference oversight for institutions. Track submissions, reviews, and scheduling across every conference your organization runs—from one dashboard.
Plans that scale with your institution
Start free and upgrade when you need more. No hidden fees, no surprises.
Single Conference
For institutions managing one conference with a larger team.
≈ $81.67/ month
- 1 conference
- Up to 10 users
- 100 submissions per conference
- Full review & scheduling tools
- Public conference website
Multiple Conferences
For institutions managing multiple conferences with larger teams.
≈ $283.33/ month
- Up to 15 conferences
- Up to 24 Express Events
- Up to 50 users
- 500 submissions per conference
- Advanced reviewer matching
- Program scheduling
- Custom email templates
- Institutional dashboards
See Colloquiae in action
Book a personalized demo and we'll walk you through the entire platform—from setting up your call for papers to publishing your final program.
Schedule a Demo
Pick a time that works for you.
Questions? We've got answers.
Yes. Colloquiae is designed to be discipline-agnostic. Whether you run a computer science conference, a medical symposium, or a humanities workshop, the platform adapts to your submission types, review criteria, and scheduling needs.